How to Choose a Managed Coworking Space?


In recent years, the traditional office environment has undergone a significant transformation, thanks to the rise of coworking spaces. Coworking spaces offer a flexible and dynamic work environment that appeals to freelancers, startups, small businesses, and even some larger corporations.

Among the various types of coworking spaces available, managed coworking spaces have gained popularity due to the convenience and additional services they offer. In this guide, we will delve into the essential factors to consider when choosing a managed coworking space that aligns with your professional needs and preferences.

Location and Accessibility

The first and foremost consideration when selecting a managed coworking space is its location. An ideal location should be easily accessible for you and your potential clients or partners. Proximity to public transportation, major highways, and popular areas can play a crucial role in your daily commute and business interactions.

Furthermore, the surrounding neighborhood and amenities should also be taken into account. A coworking space situated in a vibrant area with nearby restaurants, cafes, shops, and recreational facilities can enhance your overall work experience and provide opportunities for networking and relaxation.

  • Choose a spot easy to reach for you and others.
  • Check for public transport and nearby facilities.
  • Look for vibrant neighborhoods with cafes and shops.

Workspace Design and Layout

The design and layout of the managed coworking space significantly impact your productivity and comfort. Look for spaces that offer a variety of workspace options, including private offices, dedicated desks, shared desks, and comfortable lounge areas. Depending on your work style and preferences, choose a space that aligns with your needs.

Ergonomics is another crucial aspect to consider. Ensure that the furniture and equipment provided are ergonomic and conducive to long hours of work without causing strain or discomfort. Additionally, the overall aesthetic and ambiance of the space should inspire creativity and focus.

  • Consider various workspace options available.
  • Prioritize comfortable and ergonomic furniture.
  • Look for an inspiring and creative ambiance.

Amenities and Services

One of the primary advantages of opting for a managed coworking space is the availability of amenities and services that can streamline your work life. While amenities can vary, some common ones include high-speed internet, meeting rooms equipped with audiovisual facilities, printing and scanning services, a stocked kitchen or cafeteria, and secure storage options.

Beyond basic amenities, consider the additional services offered by the managed coworking space. These might include reception services, mail handling, IT support, networking events, and even access to a fitness center. Evaluating these services in relation to your business needs can help you choose a space that aligns with your goals.

  • Look for essential amenities like good internet.
  • Check for meeting rooms and printing services.
  • See if they offer additional perks like a stocked kitchen.

Community and Networking Opportunities

Coworking spaces foster a unique sense of community that can lead to valuable collaborations and connections. Before committing to a managed coworking space, inquire about the community-building initiatives they undertake. Regular networking events, workshops, seminars, and social gatherings can provide you with opportunities to expand your professional circle and gain insights from other like-minded individuals.

Additionally, the diversity of professionals within the coworking space can contribute to a rich and vibrant community. A space that attracts individuals from various industries and backgrounds can lead to cross-disciplinary collaborations and innovative ideas.

  • Inquire about networking events and workshops.
  • Consider the diversity of professionals in the space.

Flexibility of Contracts

The flexibility of contracts is a defining characteristic of managed coworking spaces. These spaces often offer different membership options, including daily, weekly, monthly, and longer-term arrangements. Before finalizing your decision, assess your current and projected future needs to determine which membership option aligns with your work style.

Moreover, inquire about the ease of upgrading or downgrading your membership as your business requirements evolve. Flexibility in contract terms ensures that you can scale your workspace usage without unnecessary constraints.

  • Check the different membership options available.
  • Consider if you can easily change your membership.

Privacy and Security

While coworking spaces promote collaboration and openness, the need for privacy and security cannot be overlooked. Ensure that the managed coworking space offers measures to protect sensitive information and assets. This could include secure access control systems, private meeting rooms, soundproof areas for confidential conversations, and reliable data security infrastructure.

If your work involves handling sensitive client data or proprietary information, prioritize a space that takes privacy and security seriously.

  • Look for private meeting rooms.
  • Check if they have secure access and data measures.

Reviews and Reputation

Before committing to a managed coworking space, conduct a thorough research by reading reviews and testimonials from current and past members. Online platforms, social media, and coworking space directories can provide insights into the experiences of others. Pay attention to comments regarding the quality of amenities, services, community engagement, and overall satisfaction.

Additionally, consider reaching out to your professional network for recommendations or firsthand experiences with the coworking spaces you are considering. A positive reputation and word-of-mouth referrals can greatly influence your decision-making process.

  • Read reviews from current and past members.
  • Ask your network for recommendations.

Budget Considerations

Cost is a significant factor in choosing a managed coworking space. While these spaces offer flexibility in terms of contracts, it's essential to weigh the cost against the provided amenities and services. Create a clear budget that considers your workspace needs, desired amenities, and the additional value the space can bring to your business.

Remember that the cheapest option might not necessarily provide the best value. Focus on finding a balance between your budget constraints and the quality of the workspace and services offered.

  • Set a budget that includes amenities.
  • Focus on value, not just the lowest cost.

Final Takeaway

Choosing a managed coworking space is a decision that can significantly impact your work life and professional growth. By carefully evaluating factors such as location, workspace design, amenities, community, flexibility, privacy, reputation, and budget, you can make an informed choice that aligns with your business goals and preferences.